Conference Center Rates
All room bookings are full day, beginning no earlier than 7 a.m. and ending no later than 9 p.m. Nonprofit rates, where applicable, reflect a 30% discount. Rates may change at any time without notice.
The OSU-Tulsa Conference Center has limited availability on weekends. Weekend bookings, when available, are regular rate with a $1,500 minimum and subject to additional housekeeping fees.
Meeting and Event Space Request
2025 Conference Center Rates
For events taking place after Jan. 1, 2025
Fees listed beneath rates table
| Facility | Regular | Nonprofit |
|---|---|---|
| Auditorium | $900 | $630 |
| B.S. Roberts Room | $440 | $308 |
| Bank of Oklahoma Room (NH 140) | $360 | $252 |
| Pete and Pat Bartlett Tulsa Room | $360 | $252 |
| Flexible Breakout Room (NH 153, 155, 157) | $170 | $119 |
| Standard Classroom | $170 | $119 |
| Tiered Classroom | $400 | $280 |
| North Hall Lobby Table | $100 | -- |
| Main Hall Commons | $1,000 | -- |
| Helmerich Research Center (HRC) Atrium (Secure building with limited availability) |
$2,000 | -- |
| HRC Small Tiered Lecture Hall (Secure building with limited availability) |
$400 | -- |
| HRC Large Tiered Lecture Hall (Secure building with limited availability) |
$550 | -- |
| Parking Lot A | $1,200 | -- |
| Parking Lot B | $700 | -- |
| Parking Lot C | $700 | -- |
| Parking Lot D | $1,200 | -- |
| Parking Lot E | $700 |
Fees
| Description | Fee |
|---|---|
| North Hall Weekend Event Minimum (Covers facilities and staffing costs for building outside regular business hours) |
$1,500 |
| Weekend Housekeeping Fee (per day) (Required for events serving food) |
$150 |
| Extra Tables with Room Rental (Each, excludes permanent tables in B.S. Roberts Room and NH 150) |
$25 |
| Cancellation 2 weeks before scheduled event | 50% |
| Cancellation 1 week or less before scheduled event | 100% |
| Late Payment | 10% |
Organizations with balances greater than 30 days past due are prohibited from making new reservations until the balance is satisfied.
In-Kind Sponsorships
OSU departments and registered nonprofit organizations that lack the financial resources to pay for facilities can benefit from in-kind consideration. This allows these groups to use our Conference Center and parking facilities at reduced or no cost in exchange for services, recognition, or other contributions that align with our mission. Please note that in-kind sponsorships are limited and subject to availability.
For details, visit our in-kind sponsorship information page.